/** * @author sameerhalai */ var myJSONObject = { "questions": [ { "id": "nature_of_work", "label":"Nature of Work", "subQuestions": [ { "id":"interdependant", "label": "Interdependant", "question": "How dependant are the distributed players on each other?", "why": " ", "help": " ", "response":{"type":"customRadio","prompt":[{"text":"Not at all"},{"text":"Some"},{"text":"A lot","remedy":"If the remote participants depend on each other a lot, such as for designing a protocol or designing a trial, this work requires both trust and high signaling among players. At these points in time, the participants should either be on high end video conferencing or meet face=to-face. If possible, the work that is highly dependant on multiple players should be performed by those who are collocated"}]} }, { "id":"ambigious", "label":"Ambigious", "question":"How ambiguous is the work done by distributed participants?", "why": "", "help": "", "response": {"type":"customRadio","prompt":[{"text":"Not at all", "action":"common_ground"},{"text":"Some","action":"common_ground"},{"text":"A lot","action":"common_ground", "remedy":"If the remote participants depend on each other a lot, such as for designing a protocol or designing a trial, this work requires both trust and high signaling among players. At these points in time, the participants should either be on high end video conferencing or meet face=to-face. If possible, the work that is highly dependant on multiple players should be performed by those who are collocated"}]} } ] }, { "id": "common_ground", "label": "Common Ground", "subQuestions": [ { "id":"simple_vocab", "label":"Vocabulary", "question":"Is the task so simple that vocabulary is no issue?", "response":{"type":"customRadio","prompt":[{"text":"Yes","action":"collab_ready", "ignore":["first_time", "common_tongue", "thesaurus","culture_active_help","common_working_style"]},{"text":"No"}]} }, { "id":"first_time", "label":"First Time", "question":"Are there groups of previous collaborators who are working together for the first time?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","action":"collab_ready", "ignore":["common_tongue","thesaurus","culture_active_help","common_working_style"]}]} }, { "id":"common_tongue", "label":"Common Tongue", "question":"Does everyone use the same vocabulary and procedures and have a common tongue?", "response":{"type":"customRadio","prompt":[{"text":"Yes", "ignore":["thesaurus","culture_active_help","common_working_style"], "action":"collab_ready"},{"text":"No"},{"text":"Do not know","remedy":"Spend time discovering and clarifying vocabulary and procedure issues, develop a \"Rosetta Stone\". dictionary or training manual to help latecomers understand how this collaboratory uses various words and procedures."}]} }, { "id":"thesaurus", "label":"Rosetta Stone", "question":"Is there a thesaurus, dictionary, or \"Rosetta Stone\"?", "response":{"type":"customRadio","prompt":[{"text":"Yes", "ignore":["culture_active_help","common_working_style"], "action":"collab_ready"},{"text":"No"}]} }, { "id":"culture_active_help", "label":"Helpful Culture", "question":"Is this a culture in which people actively help each other understand?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No" ,"remedy":"If the remote participants depend on each other a lot, such as for designing a protocol or designing a trial, this work requires both trust and high signaling among players. At these points in time, the participants should either be on high end video conferencing or meet face=to-face. If possible, the work that is highly dependant on multiple players should be performed by those who are collocated"},{"text":"Do not know","remedy":"If the remote participants depend on each other a lot, such as for designing a protocol or designing a trial, this work requires both trust and high signaling among players. At these points in time, the participants should either be on high end video conferencing or meet face=to-face. If possible, the work that is highly dependant on multiple players should be performed by those who are collocated"}]} }, { "id":"common_working_style", "label":"Working Style", "question":"Do the participants and managers have a common management/working style (e.g. with project plans or loose, hierarchical or democratic or independant but sharing...)", "response":{"type":"customRadio","prompt":[{"text":"Yes", "action":"collab_ready"},{"text":"No" ,"remedy":"Explicitly reveal work/management expectations, and where there are differences, decide on a common style. This is part of \"Storming\" and \"Norming\" in the traditional organizational behavior literature.", "action":"collab_ready"}]} } ] }, { "id": "collab_ready", "label": "Collaboration Ready", "subQuestions": [ { "id":"past_success", "label":"Past Success", "question":"Have more than 80% of the people and the organizations worked together successfully before?", "response":{"type":"customRadio","prompt":[{"text":"Yes","action":"mgmt_planning", "ignore":["collab_culture","motivation","trust_reliable","high_quality","trust_best_interest","goals_aligned","community_efficacy"]},{"text":"No"}]} }, { "id":"collab_culture", "label":"Collaborative Culture", "question":"Is the culture naturally collaborative? (e.g., some fields are competing among themselves for the Nobel prize; others have no such competition)", "response":{"type":"customRadio","prompt":[{"text":"Yes","action":"mgmt_planning", "ignore":["motivation","trust_reliable","high_quality","trust_best_interest","goals_aligned","community_efficacy"]},{"text":"No"}]} }, { "id":"motivation", "label":"Motivation", "question":"What is the motivation to work together?", "response":{"type":"customRadio","prompt":[ {"text":"Mandate from the funder","redFlag":"Note to the funder: The participants might take the money and run. Set some careful incentives, such as releasing the second year's funding only if there is evidence of true collaboration"}, {"text":"Only way to get money","redFlag":"Note to the funder: The participants might take the money and run. Set some careful incentives, such as releasing the second year's funding only if there is evidence of true collaboration"}, {"text":"Asymmetries in value","redFlag":"Note to the funder: The participants might take the money and run. Set some careful incentives, such as releasing the second year's funding only if there is evidence of true collaboration"}, {"text":"Mix of skills"},{"text":"greater productivity"},{"text":"people like working together"},{"text":"something in it for everyone"} ]} }, { "id":"trust_reliable", "label":"Reliability", "question":"Do individuals trust that they and the other participants are reliable?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","remedy":"Assign specific tasks, roles, deadlines and quality standards with everyone accountable and the process visible to all. OR Tie funding to milestones."}]} }, { "id":"high_quality", "label":"High Quality", "question":"Do individuals think that they and others produce thiungs of high quality?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","remedy":"Train people in quality methods OR Put quality checks in place OR Define clear expectations about quality up front."}]} }, { "id":"trust_best_interest", "label":"Best Interest", "question":"Do individuals trust that others will have their best interests at heart and will not take adtvantage of them? (e.g. if they are absent in an ad hoc discussion of distribution of resources, like time, money, or space, will they not take advantage?)", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","remedy":"Get to know each other at a personal level (e.g. dinner with wine, ropes course). OR Pur fair practice incentives in place."}]} }, { "id":"goals_aligned", "label":"Goals Alignment", "question":"Are the goals aligned in each sub-community? (e.g., the computer scientists wanting to make prototypes of new things whereast the scientists need production quality software)", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"If goals are not aligned, the project is not likely to be successful. For example, though work will get done and tools produced,they may not satisfy the real needs of the scientists."}]} }, { "id":"community_efficacy", "label":"Efficacy", "question":"Do participants have the feeling of community efficacy, i.e., do they have faith that their collective has the ability to succeed in spite of barriers?", "response":{"type":"customRadio","prompt":[{"text":"Yes", "action":"mgmt_planning"},{"text":"No","remedy":"Get to know each other's strengths, past strategies for overcoming barriers, etc. If this feeling cannot be engendered, the group may falter at the first obstacle."}]} } ] }, { "id":"mgmt_planning", "label":"Mgmt, Planning and Decision Making", "subQuestions": [ { "id":"adequate_time", "label":"Adequate Time", "question":"Do the main players have adequate time to devote to this project?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"To the Funder: If the key players have many other projects, either do a site visit and ask about time management or ask for an explanation and a plan of how this person will contribute."}]} }, { "id":"work_time_overlap", "label":"Work Time Overlap", "question":"How much of the day can the distributed players communicate in real time?", "response":{"type":"customRadio","prompt":[{"text":"None","redFlag":"If the players have no time when they can meet in real time, even over voice or video conferencing, either the people will only meet asynchronously or someone will be at a severe disadvantage by coming in early or staying late. The asynchronous only coordination is a worry because trust will decline and things may drift into lower priority."},{"text":"1-4 hours"},{"text":"more than 4"}]} }, { "id":"critical_mass", "label":"Critical Mass", "question":"Is there a critical mass at each location?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","remedy":"Have explicit ways to give attention to the small satellite groups. For example, in a teleconference, poll to make sure everyone understands or gets to say something."}]} }, { "id":"point person", "label":"Point Person", "question":"Is there a \"point person\" at each location?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} }, { "id":"management_plan", "label":"Management Plan", "question":"Is there an agreed on management plan?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} }, { "id":"respected_pm", "label":"Project Manager", "question":"Is the project manager someone respected by the scientists and experienced in project management?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} }, { "id":"communication plan", "label":"Communication Plan", "question":"Does a communication plan exist?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No", "remedy":"Make a communication covenant, spelling out how communication will take place (e.g. emails, video confrerencing, regular face-to-face meetings, etc.) and the promises about attendance and/or replied within certain amounts of time."}]} }, { "id":"reflection_plan", "label":"Reflection Plan", "question":"Is there a plan for reflection and redirection over time? e.g., is there an external review committee or planned site visits?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} }, { "id":"legal_issues", "label":"Legal Issues", "question":"Are there legal issues (e.g. intellectual property) that must be resolved?", "response":{"type":"customRadio","prompt":[{"text":"Yes", "action":"RedFlag"},{"text":"No"}]} }, { "id":"financial_considerations", "label":"Financial Considerations", "question":"Are there financial considerations that must be resolved (e.g. how money will be spent, invoices, advances, etc)?", "response":{"type":"customRadio","prompt":[{"text":"Yes", "action":"RedFlag"},{"text":"No"}]} }, { "id":"knowledge_management", "label":"Knowledge Management", "question":"Is there a knowledge management system, formal or informal, in place?", "response":{"type":"customRadio","prompt":[{"text":"Yes", "action":"tech_readiness"},{"text":"No", "action":"tech_readiness"}]} } ] }, { "id":"tech_readiness", "label":"Technology Readiness", "subQuestions": [ { "id":"tech_savvy", "label":"Tech Savvy", "question":"Are the participants comfortable with the collaboration technologies they are to use? For example, those who use the phone conferencing are often able to easily transfer to video conferencing, those with experience in their own file system easily transfer to file sending and editing?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"If people do not already use the technology, if it doesn't give benefit to them directly, they are not easy to use, or the participants are unwilling to explore and learn, communication will be difficult and money wasted."}]} }, { "id":"benefit_participants", "label":"Benefit Participants", "question":"Do the technologies give benefit to the participants?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"If people do not already use the technology, if it doesn't give benefit to them directly, they are not easy to use, or the participants are unwilling to explore and learn, communication will be difficult and money wasted."}]} }, { "id":"easy_use", "label":"Easy to Use", "question":"Are the technologies easy to use?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"If people do not already use the technology, if it doesn't give benefit to them directly, they are not easy to use, or the participants are unwilling to explore and learn, communication will be difficult and money wasted."}]} }, { "id":"reliablility", "label":"Reliability", "question":"Are the technologies reliable?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"If people do not already use the technology, if it doesn't give benefit to them directly, they are not easy to use, or the participants are unwilling to explore and learn, communication will be difficult and money wasted."}]} }, { "id":"build_technology", "label":"Build Technology", "question":"Does any of the technology need to be built?", "response":{"type":"customRadio","prompt":[{"text":"Yes", "ignore":["user_centered_design"]},{"text":"No"}]} }, { "id":"user_centered_design", "label":"User Centered Design", "question":"Are user-centered design practices in place and does the upper management believe user-centered design is important?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"If developers do not consult with the users directly about what they do and what they need, the design is likely to miss the mark andmoney and time will be wasted."}]} }, { "id":"data sharing", "label":"Data Sharing", "question":"Is data sharing one of the goals of the collaboratory?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","ignore":["defacto_standards","federation_plan"]}]} }, { "id":"defacto_standards", "label":"Standards Sufficient", "question":"Are the defacto data standards sufficient for this this project?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","ignore":["federation_plan"]}]} }, { "id":"federation_plan", "label":"Federation Plan", "question":"Are there data standards or a federation plan shared by all participants?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"Data sharing requires either a defacto or agreen-on standard data format, or a plan for federating the data (a thesaurus, in effect, to gather all appropriate data from different formsts). These standards or plans take time to develop. Make sure there is enough time in the proposal to make this."}]} }, { "id":"archive_reuse", "label":"Archive Reuse", "question":"Are there plans for archiving the data for reuse by others, including migrating to newer technology as it arises?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} }, { "id":"platform_agreement", "label":"Platform Agreement", "question":"Is there an agreement among all participants as to what platform they will use?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} }, { "id":"networking_support", "label":"Networking Support", "question":"Does the networking support the work that needs to be done?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No","redFlag":"If not all participants have access to networking approrpiate to this collaboration, they need to get it. Networking is expensive (e.g. the last 100 meters). Make sure there is money and time to upgrade as necessary."}]} }, { "id":"tech_support", "label":"Tech Support", "question":"Is there sufficient technical support at each location?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} }, { "id":"technical_coordinator", "label":"Technical Coordinator", "question":"Is there a technical coordinator overall?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} }, { "id":"certifying_remote_users", "label":"Remote Users", "question":"Is there a plan for certifying remote users?", "response":{"type":"customRadio","prompt":[{"text":"Yes"},{"text":"No"}]} } ] } ], "remedies" : { "A" : "If the remote participants depend on each other a lot, such as for designing a protocol or designing a trial, this work requires both trust and high signaling among players. At these points in time, the participants should either be on high end video conferencing or meet face=to-face. If possible, the work that is highly dependant on multiple players should be performed by those who are collocated", "B" : "Spend time discovering and clarifying vocabulary and procedure issues, develop a \"Rosetta Stone\". dictionary or training manual to help latecomers understand how this collaboratory uses various words and procedures.", "C" : "Explicitly reveal work/management expectations, and where there are differences, decide on a common style. This is part of \"Storming\" and \"Norming\" in the traditional organizational behavior literature.", "D" : "Assign specific tasks, roles, deadlines and quality standards with everyone accountable and the process visible to all. OR Tie funding to milestones.", "E" : "Train people in quality methods OR Put quality checks in place OR Define clear expectations about quality up front.", "F" : "Get to know each other at a personal level (e.g. dinner with wine, ropes course). OR Pur fair practice incentives in place.", "G" : "Get to know each other's strengths, past strategies for overcoming barriers, etc. If this feeling cannot be engendered, the group may falter at the first obstacle.", "H" : "Have explicit ways to give attention to the small satellite groups. For example, in a teleconference, poll to make sure everyone understands or gets to say something.", "I" : "Make a communication covenant, spelling out how communication will take place (e.g. emails, video confrerencing, regular face-to-face meetings, etc.) and the promises about attendance and/or replied within certain amounts of time." } };